It’s Thursday afternoon. Your to-do list says the same things it said on Monday. Send the revised quote. Chase the September invoice. Pull last month's numbers into the board sheet. None of them is hard. Each one takes twenty minutes you never seem to have, so they roll over to Friday, and then to next week.
A normal to-do app is good at one thing: remembering. It holds the list, it pings you, and the work is still yours. HeyBob's to-do list is an AI to-do list that does the tasks. Every open item has a button that says Have Bob do it. Tap it, and Bob, your AI teammate, picks up the job.
A list that remembers, and a teammate who does
The To-dos screen in the HeyBob app looks like the lists you already know. You type a task, give it a date if it has one, and check it off when it’s done. Overdue items say so. You can fix the words in place, change the date, or delete one (with a few seconds to undo). Done items move to their own list so the open ones stay short.
The difference is the button. When you tap Have Bob do it, Bob starts on that task the same way he would if you had typed it to him as a message. He uses the apps your team has connected: email, calendar, documents, spreadsheets, your CRM. The to-do shows Bob is on it, and his work shows up in your chat with him, where you can follow along and answer if he has a question.
If you tap again while he’s still working, nothing new starts. You don’t end up with two of the same email.
Three ways a task gets on the list
You type it
Open To-dos, write the task, add a due date if you like. That’s the whole setup.
You tell Bob
Mid-conversation, say “add chase the Harbor invoice to my to-dos, by Friday.” Bob puts it on your list in your own words. He doesn’t tidy or shorten them, and words in quote marks stay exactly as typed. A deadline like “by Friday” becomes the due date. A date that’s part of the task itself, like “pay the Oct 9 invoice,” stays in the words. Bob says the due date back to you so a wrong day gets caught right away.
You can also ask him what is still on your list, and he reads it back, soonest due first. When you finish something yourself, tell him and he checks it off. He names the to-do back in its own words so the wrong one doesn’t get closed by mistake.
A meeting hands it to you
If you record your calls with the HeyBob app, every meeting ends with notes, a summary and a list of action items. Each action item has three buttons: Have Bob do it, Add to my to-dos, and Skip. Add to my to-dos puts it on your list with a link back to the meeting it came from. Hand it to Bob later and he gets the meeting's title and summary along with the task, so he knows what “send them the revised numbers” meant.
Reminders that come with the button
Give a to-do a due time and Bob sends you one reminder in your chat with him when it comes due. It reads “Due now:” and the task, with two buttons: Done and Have Bob do it. So the moment you remember the task is also the moment you can get rid of it, either way.
One reminder, not a stream of them. If you push the due time back, you get a fresh reminder for the new time.
You stay the one who says go
Handing a task to an AI only works if you trust what happens next. Bob follows the same rules on a to-do as on everything else he does. He reads and gathers on his own. Anything that sends or changes something outside HeyBob, like an email, a calendar invite or an updated record, waits for your OK by default. You see exactly what he would send, and you can approve it, edit it first, or say no. The approvals guide explains each button.
Your list is your own. Teammates can’t see it, and Bob will only read, add to or check off the list of the person who asked him. If you ask him to close a teammate's to-do, he tells you he can only do yours.
Every job Bob does, including one started from a to-do, uses credits from your workspace's pool, and you can see what each one cost. The pricing page has the numbers.
Know when he’s done, or needs you
The HeyBob app sends desktop notifications when Bob finishes or needs you, even with the window closed. And when you come back after a few hours away, the app gives you a short catch-up of what happened and what Bob did while you were gone.
If your team is on Slack
The to-do list lives in the HeyBob app for Mac, Windows and Linux, and you don’t need Slack to use it. If your team already works with Bob in Slack, sign in to the app with Slack and the list comes with you. In Slack, type /bob todos to see your open to-dos with a Done button on each, and due reminders show up in your Bob DM there with the same Done and Have Bob do it buttons. When you hand Bob a to-do from the app, his answer comes in your Slack DM.
What it doesn’t do
We would rather you hear the limits from us.
- A to-do stays open until it’s checked off. When Bob finishes a job from your list, check the to-do off yourself, or tell him to. We leave that step with you so nothing gets marked done that you haven’t looked at.
- Rewording and deleting stay with you. Bob can add, read and check off to-dos from chat. To change the words or delete one, use the To-dos screen or /bob todos in Slack.
- It’s a personal list. There’s no shared team board or task assignment. Each person has their own.
- Bob can be wrong. Like any AI, he can misread a task. Read what he did before you rely on it, the way you would with a new hire.
Common questions
Is there an AI to-do list that actually does the tasks?
Yes. The to-do list in the HeyBob app has a Have Bob do it button on every open item. Tap it and Bob does the task with the apps your team has connected, such as email, calendar or a spreadsheet. Anything that sends or changes something outside HeyBob waits for your OK by default.
How do tasks get onto the HeyBob to-do list?
Three ways: type them into the To-dos screen in the app, ask Bob in chat to add something (he keeps your own words and can set a due date), or tap Add to my to-dos on an action item after a recorded meeting.
Can my teammates see my to-dos?
No. Your to-do list belongs to you alone. Bob can read, add to or check off only the list of the person who asked him, never a teammate's.
Does HeyBob remind me when a to-do is due?
Yes. Give a to-do a due time and Bob sends one reminder in your chat with him when it comes due, with two buttons: Done and Have Bob do it. If you move the due time, you get a fresh reminder for the new one.
Do I need Slack to use the to-do list?
No. The to-do list is in the HeyBob app for Mac, Windows and Linux. If your team uses Slack, you can also see your open to-dos there with /bob todos and check them off with a Done button.
Try it on this week's list
Put this week's rollover tasks on the list and tap Have Bob do it on the first one. Get the HeyBob app, or add Bob to Slack and sign in to the app from there. For where to-dos come from after a call, read meeting notes without a bot in the call, and for what Bob is in the first place, what an AI employee is.