HeyBobTurn an inbox into finished work.
Connect your Gmail and Bob finds the threads that matter, writes the replies, and asks before anything leaves your inbox. In the HeyBob app on Mac, Windows and Linux, or in Slack.
- Your own account, not a shared one
- Asks before he sends
- A receipt on every job
What Bob can do in Gmail.
He uses the access of the person who connected it. Gmail is most useful as part of a bigger job: find the thread, check the deal, write the reply, ask first.
Search and read
Find messages by sender, date or label, and read whole threads.
Write drafts
A draft sits in your Gmail until you send it or ask him to change it.
Send
He shows you the email and waits for your OK, unless you have allowed that exact kind of send.
Six things to hand him.
Say it the way you would to a new hire.
“Find unread messages from customers and partners since yesterday. Group them by urgency and tell me which need a reply today.”
You get the decisions, not another list of subject lines.
“Read Acme’s latest thread, check their HubSpot deal and our open Jira issue, then draft a short update. Do not send it.”
A draft grounded in more than the inbox.
“Read the launch thread with Northstar and list every promise, owner and date.”
Email turned into a list of who owes what.
“Find sales threads where we promised a follow-up more than five days ago. Draft the missing replies and show me.”
He finds the gap and prepares the work. Nothing goes out on its own.
On a meeting’s action item, “send Dana the revised quote by Friday,” tap Have Bob do it.
He was on the call, so the email already says what you promised. You say send.
“Send the approved launch update to the Northstar thread and copy Maya.”
He shows you the final email and waits for your yes.
Connected in a minute.
Tell Bob to connect Gmail.
Tap the button he posts and sign in with Google.
Choose which Google account he should use.
Come back and ask again. The job picks up from there.
Each person connects their own Gmail. Bob never asks for a password in chat, and he can’t see mail outside the account you connected.
Start with a draft, not an autopilot inbox.
- He sees what you see. Your mailbox, not every mailbox in the company.
- Specific asks work best. A sender, label or date beats “find that email.”
- Keep the OK on sends. Loosen it only for a repeat job that has earned it.
- Email isn’t the whole story. Add Calendar, HubSpot or Drive when the answer lives there, out of 3,200+ apps.
Common questions.
What can Bob do with Gmail?
Search messages, read threads, list labels, write drafts, and send email once you say yes.
Does Bob use my Gmail or a shared company inbox?
Your own. Each person connects their own Google account, and Bob acts with that person’s access.
Can Bob send email without asking?
Not by default. He asks before anything leaves your inbox. You can later allow one trusted, repeat kind of send.
Can Bob read every email in the company?
No. Only the account that was connected, and only what that person can see.
Hand Bob the follow-up waiting in your inbox.
$100 of work, on us. Set up in 2 minutes.